Evaluation of Satisfactory Academic Progress (SAP)
The academic records of degree-seeking students are regularly reviewed by the Registrar to ensure that each student is making satisfactory academic progress. Each measure is reviewed at the conclusion of each semester, and is used to determine whether or not a student is in good academic standing. Three measures are used in evaluating a student's standing.
Graduate students (MFA, MAT, MAEd, and Graduate Certificates) have different qualitative measures of satisfactory academic progress as articulated in their specific academic policies. The quantitative and maximum time frame requirements are the same for all MECA&D students.
Qualitative Measure of Satisfactory Academic Progress (BFA Only)
Every student must achieve a semester grade point average (GPA) of 2.0 (C ) or above to remain in good academic standing. This measure is reviewed at the conclusion of each semester, and is used to determine whether or not a student is in good academic standing. A student with a semester GPA below 2.0 is put on an Academic Probation Status in which they continue to be eligible for financial aid. Any student who has earned a semester grade point average below 2.0 for two consecutive semesters will be dismissed from the College and may not be eligible for financial aid. This measure is not affected by full-time or part-time enrollment status. Graduate students (MFA, MAT and Salt) have different qualitative measures of satisfactory academic progress as articulated in their specific academic policies.
Quantitative Measure of Satisfactory Academic Progress
Students must complete at least 67% of cumulative attempted credit hours. The completion rate is defined as the percentage of the total number of credits earned divided by the total number of credits attempted over the entirety of a student’s academic record. Any transfer credits and remedial credits on the student’s record are included when computing the student’s completion rate. This measure is reviewed at the conclusion of each semester, and is used to determine whether or not a student is in good academic standing. A student who has earned less than 67% during a semester is put on an Academic Probation Status in which they continue to be eligible for financial aid. A student who has not successfully completed at least 67% of coursework attempted for two consecutive semesters will be dismissed from the College and may not be eligible for financial aid.
(Credits Completed / Credits Attempted) x 100 = Completion Rate
Maximum Time Frame
Federal regulations allow financial aid recipients to receive financial aid for a maximum number of attempted credits. Students attempting credits in excess of 150% of the required number of credits to complete their program of study will be ineligible for financial aid. MECA&D’s formula for maximum time to complete the program is based on the total number of credit hours required for the degree: 120 credits x 150% = 180 maximum credits that can be attempted.
The following are included in the calculation of allowable maximum time frame:
- Changes in major
- Adding a minor degree
- Incomplete grades
- Repeated courses
- Second degrees
- Transfer credits
Advanced Placement (AP) / International Baccalaureate (IB) Credits
are not included in the qualitative measure of satisfactory academic progress but are included in the quantitative measure.
Incomplete grades (I grades)
If, at the time satisfactory academic progress is reviewed, the student has an incomplete on their record and is not meeting satisfactory academic progress, no exception is made. If the student completes the incomplete within the 30-day time frame, they can request a re-review of satisfactory academic progress. Failure to complete the incomplete automatically changes the grade to “F.” The “F” grade will be included in the quantitative and qualitative measures.
Transfer Credits
Are not included in the qualitative measure of satisfactory academic progress but are included in the quantitative measure.
Failed & Repeated Courses (FR grades)
When a student repeats a course that was previously failed, only the new grade and credit earned are included in the qualitative measure of academic progress. However, both the subsequent credits earned and the original credits unsuccessfully attempted are included in the quantitative measure. In other words, a repeated course may improve a student's grade point average, but it does not extend the allowable attempted credits toward degree completion. Both courses must be taken at Maine College of Art & Design.
AICAD Mobility and Student Exchange Grades
Grades earned through the AICAD (Association of Independent Colleges of Art and Design) mobility program are included in both the qualitative and quantitative measures of satisfactory academic progress. Due to the time needed to transfer academic records, these evaluations may be delayed beyond the usual evaluation timetable. Grades earned in other student exchange programs are not included in the qualitative measure of satisfactory progress but are included in the quantitative measure.
Midterm Grades
Midterm grades reflect a student’s academic progress at about the sixth week into the semester. Although midterm grades are not part of a student’s permanent record and will not be reflected in the semester grade point average (GPA), they are important indicators of academic performance. Midterm grades are meant to encourage students to get in touch with their instructors and to request academic assistance if it is needed. Students who are achieving a GPA of <2.0(C) at midterm are required to meet with Registrar, Anne E. Dennison and update her on your plans.
Academic Sanctions
The following actions are taken when a student fails to achieve satisfactory academic progress in the BFA program as ascertained by either of the College's measures.
Students Admitted to MECA&D's BFA program on Academic Probation
The Director of Admissions will determine if a student is to be admitted to the College on Academic Probation and will notify that student in writing. A student who achieves a 2.0 or better in their first semester will be removed from Academic Probation. If a student's GPA falls below a 1.7 (C-) during their first semester, they will be academically dismissed.
In order to ensure academic success, every student who enters MECA&D on Academic Probation is required to meet with a Writing Center Tutor and the Dean of Undergraduate Studies within the first two weeks of the semester. Together, they will develop a contract of goals and expectations that the student must follow. This contract will be on record. Students who fail to comply will be subject to dismissal.
Academic Probation
In the BFA program, students who earn a semester grade point average below 2.0 are placed on Academic Probation for the following semester. Students remain Title IV Financial Aid eligible while on academic probation. Graduate students (MFA, MAT and Salt) have different qualitative measures of satisfactory academic progress as articulated in their specific academic policies. See Satisfactory Academic Progress.
Students who have earned less than 67% of their attempted credit hours are placed on Academic Probation for the following semester. Students remain Title IV Financial Aid eligible while on academic probation. See Satisfactory Academic Progress.
Academic Dismissal
A student who is not making Satisfactory Academic Progress, as ascertained by qualitative, quantitative, or maximum time-frame measurements will be academically dismissed. See Satisfactory Academic Progress.
Dismissal from the Major (BFA Only)
YEAR 2: Students must maintain a minimum 2.0 (C) GPA in "Majors Defined" courses in their sophomore year. If a student’s "Majors Defined" GPA falls below 2.0 (C) during the sophomore year the student may remain in the major on a probationary status. Failure to maintain a 2.0 (C) major GPA in any other semester will result in the student being dismissed from that major.
YEARS 3 & 4: A minimum of nine major credit hours per semester are required. Students must maintain a minimum 2.0 (C) GPA each semester in the major studio courses. If a student’s major GPA falls below 2.0 (C) during the first semester of the first year of majoring, the student may remain in the major on a probationary status. Failure to maintain a 2.0 (C) major GPA in any other semester will result in the student being dismissed from that major.
Appeals of Academic Sanctions
Appeal of Dismissal from the College (BFA, MFA, MAT, MAEd, Salt, and Other Graduate Certificates)
Students may appeal to the Dean of the College for a reversal of an academic dismissal and a one-time exception to the qualitative, quantitative and/or maximum time-frame measures of satisfactory academic progress. The appeal must be in writing and must be submitted within thirty (30) days of official notification of dismissal. The formal appeal letter must detail the circumstances as to why satisfactory academic progress was not maintained and what has changed that will permit the student to make satisfactory academic progress by the end of the upcoming semester. Third-party documentation may be required. Appeals will be considered from students who have been laboring under adverse circumstances beyond their control, including illness or injury (student or a close relative), death of a relative, or family emergency. Customarily the Dean will convene an appeal committee of at least three employees to review the appeal. The committee typically consists of the student’s mentor or Program Chair, an employee of the College selected by the student, and another employee selected by the Dean. The committee will interview the student, review their work from all courses, and, if necessary, speak with other faculty and staff who have worked with the student. The appeal committee will submit its findings to the Dean in the form of a recommendation, and the Dean will decide whether to uphold the dismissal or permit the student to be readmitted on a probationary basis. The Dean of the College also reserves the right to forgo the committee process and review the appeal directly, or have a designee oversee the appeal. The student will be notified of the appeal decision within thirty (30) days of the Dean's receipt of the appeal or before the start of the next enrollment period, whichever comes first.
Appeal of Dismissal from the Major (BFA Only)
Standard to Maintain: A minimum of nine major credit hours per semester are required while majoring. Students must maintain a minimum 2.0 (C) GPA each semester in the major studio courses. However, if a student’s major GPA falls below 2.0 (C) during the first semester of the first year of majoring, the student may remain in the major if at least a 2.0 (C) semester major GPA is achieved during each semester thereafter. Failure to maintain a 2.0 (C) major GPA in any other semester will result in the student’s ineligibility to continue in that major.